Welcome to SoundBiteBlog.com. This website focuses mainly on providing Real Estate, Mortgage, and Local Area information for consumers and residents in Western Puget Sound, we also share our passions, expertise, and practical insights on Internet marketing and technology, including social media/networking, SEO, website design, and custom web applications. SoundBiteBlog is an award-winning joint venture between Mark Flanders of Pastik Design and Rich Jacobson of Keller William West Sound.

Within the pages of SoundBite is an eclectic collection of articles covering a wide variety of topics we hope you'll find interesting, engaging, and helpful. Rich is committed to relentlessly representing his client's best interests and empowering them to make informed decisions. Mark finally decided what he wanted to do when he grew up and gets excited when the code he's written solves a customer's problem with blinding efficiency!

Lesson #7 – Drive

March 1st, 2007 by Mark Flanders
SoundBiteBlog welcomes Amber Riviere, an Alexandria, LA Realtor® and her Prize Winning Article from the 1st Annual ActiveRain Real Estate Network Article Contest. Ms. Riviere’s article took first place in a contest that was open to all 18,000 members of the ActiveRain Network. You can view her collection of Perils & Pearls: Chronicles of a “New Again” Agent articles here.

Old car collageLately, I’ve been all over the place (physically, but mostly mentally).  This started not too long ago when I did something that went completely against my plan.  More importantly, it went against the grain, against who I am and what I want for my life and business.  I knew it almost immediately.  Funny thing was, I actually knew it before I even did it.  Yet, I did it anyway because of some crazy feeling of obligation or guilt.  

For a second I was living “out of integrity,” but this too seemed to elude me.  I mean, I knew something was off, but I just couldn’t put my finger on it.  Then I picked up the book by Michael Port, Book Yourself Solid, to browse through it for the third or fourth time, and I came across this paragraph.   

Have you compromised yourself or watered yourself down in any area of your business?  For example, have you been in a business situation where you walked away feeling like you settled for less or compromised your integrity?  You may be thinking, “I don’t sell out.  I’ve never compromised or sold out.”  If you haven’t, you are unique.  It’s completely normal to compromise yourself or be out of integrity from time to time.  We all are.
Instantly, I knew what I had been doing wrong.  I had moved into the passenger seat.  This lack of authority on my part had started dripping over into other areas of my life and business.   I felt completely out of control and simply forgot that I could (and should) be driving.  If I didn’t take control, nothing else would matter.

For me, driving means a lot of things:

  1. Keeping a daily journal so that I start regaining my clarity,
  2. Exercising and eating better so that I have more stamina,
  3. Getting more organized so that I don’t feel so scattered,
  4. Getting a handle on my time so that I accomplish the most important things, and
  5. Getting a handle on my business so that it moves in the direction I want it to go.

The first few things keep me physically able to drive , and the last one is like my map that keeps me moving in the right direction.

This week, I’ve been re-routing my trip, since I seem to have gotten off course.  I’m deciding exactly which way I want to go with every aspect of my business.  Fortunately, I have a trusty navigator helping me (Thanks, Betsy!).  Together, we’re mapping out the best possible route to my destination.

In doing so, I have to keep one thing in mind, the visual image of what I want from my business and from my life.  I also have to remember who I am and mold my business to fit me and my style and personality, instead of the other way around.  That means, I may have to turn away some business, and I may have to tell someone no, but that’s okay.  Another quote that stood out to me from Michael Port’s book was this:

“The greatest strategy for personal and business development on the planet is bold self expression.”
That means, I’m going to drive in my kind of car, going where I want to go, playing my kind of music on the radio (and loudly, I might add). 

I have to stay in the driver’s seat. 
Sometimes, I may have to pull over and check the map, but that’s okay, too.  In the end, I’ll be where I want to be, still driving down the road, and hopefully enjoying some nice scenery.

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Oh No! Not Another Customer Service Post … Yep! (Thanks to Joel Spolsky)

February 28th, 2007 by Mark Flanders
SoundBiteBlog welcomes Mariana Wagner, a Colorado Springs, CO Realtor® and her Prize Winning Article from the 1st Annual ActiveRain Real Estate Network Article Contest. Ms. Wagner’s article took second place in a contest that was open to all 18,000 members of the ActiveRain Network. You can view her collection of Colorado Springs Real Esate articles here.

Real Estate is a PEOPLE business and Customer Service is KEY to not only my success as a Realtor®, but more importantly, KEY to my buyers and sellers having an excellent experience when buying and selling a home with me. I am certain that every one of you agree, right?

I really was trying to “work” today – no blogging until I completed my To-Do’s for the day. Well, so much for that… I glanced at my Google Homepage and caught a post by one of my favorite non-RE bloggers – Seth Godin. So, of course, all my morning plans go out the window and I follow his link to another post:

Seven Steps to Remarkable Customer Service  by Joel Spolsky of Fog Creek Software

Joel brings up 7 Spectacular Ideas (Steps) that anyone in the Customer Service Business needs to read and embrace. Go ahead… Click on the link, read it and then come back here. I’m patient; I will wait…

. . .

Ok. You back? Wasn’t that a great post? I sure thought so. Of course, not all of it can apply directly to Real Estate, but there were a few that really stood out that I would like to touch on three of them:

1. Make customers into fans. Joel tells about a wonderful experience he has with Land’s End, where they really go the extra mile to provide remarkable customer service. Why was it remarkable? Well, their customer service caused him to remark about it.

When customers have a problem and you fix it, they’re actually going to be even more satisfied than if they never had a problem in the first place.” This comes from the fact that we are conditioned to expect crappy customer service, so “crappy” has become “average.” If we, as Customer Service Providers are given the opportunity to make “good” of a situation, then we now have the potential of having a “fanatically devoted customer, one who will prattle on and on about what a great job you did.”

We, as real estate professionals, are given the opportunity to make “good” of a situation EVERY DAY. Out of all Customer Service Providers, we have one of the worst reputations out there. This is a gold mine of opportunity to exceed your customers’ expectations, by being friendly, knowledgeable and truly caring and by doing what really needs to be done to serve our clients. I have a big issue with the reputation of real estate agents. Unfortunately, I believe that our industry earned that negative reputation, so now it is our DUTY to reverse it by really providing excellent customer service and making our customers into fans.

2. Take the Blame. Yes. Do it. Stop blaming the other agent. Stop blaming the loan officer. Stop blaming the market. Stop blaming the neighbors. Stop blaming your parents. Stop blaming your kids. Stop blaming traffic. JUST STOP IT, ALREADY!

Of course you are not perfect. No one is and no one expects that anyone else is. So, pleeeeease, apologize and take the blame – even if it is only a little bit your fault. If the closing does not go as hoped for, I’m sure that there was something that you could have done or not done to make it go a bit easier? If the house does not sell, maybe there was some market research, seller counseling, marketing efforts… that you could have done a wee bit more of? If you are late, I bet you could have left early enough accommodate any unexpected traffic mishaps? I’m not saying that you should make everything ALL your fault, but own up to anything that you could have done better. People respect that, WAY more than finger pointing. It shows honesty and integrity – 2 things that are absolutely crucial in our business.

3. Practice Puppetry. People will get mad at you for whatever reason. It WILL happen, whether you “did anything wrong” or not. So, please repeat after me:

I will not take angry people personally. I will not get defensive.
I will not take angry people personally. I will not get defensive.
I will not take angry people personally. I will not get defensive.

Joel says it best: “You can never win these arguments, and if you take them personally, it’s going to be a million times worse… There is only one way to survive angry customers emotionally: you have to realize that they’re not angry at you; they’re angry at your business, and you just happen to be a convenient representative of that business.”

You are now the puppeteer of the puppet that they are mad at. They have given you that title. So run with it! You are in control of what that puppet has to do to make that customer happy. You are a rational 3rd party to this situation. Maybe say, “I’m sorry. It’s my fault.” Then all you have to do is, “Figure out what to make the puppet do that will make them happy and stop taking it so dang personally.” Even if it means that you need to refer a seller to a different agent. We have had rare situations where there is an unavoidable personality or business practice conflict that no apologies could mend. I cannot be all things to all people, and I am ok with that. In those cases, we have sat down with our clients and said, “We obviously have a situation where neither one of us are getting the results that we were hoping for. You deserve the kind of service that you are looking for, and it appears as though we are not meeting those needs. I would love to refer you to an agent that we know and trust that may fit your needs a bit better. Would you like their name and number?” The tension leaves the room and this always turns the situation into a pleasant one. We have now gained the respect of a client that wasn’t happy before. We did not take their disgruntled-ness personally and did not get defensive. Now everyone is happy.

Customer Service goes hand-in-hand with all the experience and education that marks us a PROFESSIONALS. We need to embrace it and make it a part of all we do.

Thank you Joel for all of your wonderful insight.

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What if personal gain wasn’t a concern?

February 27th, 2007 by Mark Flanders
SoundBiteBlog welcomes Tim Maitski, an Atlanta, GA Realtor® and his Prize Winning Article from the 1st Annual ActiveRain Real Estate Network Article Contest. Mr. Maitski’s article took third place out of a contest that was open to all 18,000 members of the ActiveRain Network.

What if Business or Personal Gain Wasn’t a Concern? Would You Act Differently?

Blurred truthWhat if you didn’t care about making friends?  What if you didn’t care about developing relationships for  future business?  What if you didn’t care about losing current business?  How would you talk to people?  What if you were free to give your honest to goodness opinion without any concern for negative consequences?

Would you feel freed up to tell people the whole truth?  Would you still be polite and try not to hurt anyone’s feelings?

How much of what we say and do is tied up with our financial and personal self interest?  Are we nice to people because we want to hold open the possibility for some future gain for ourselves? 

How about the comments that we leave here at Active Rain?  Do we really say what needs to be said or do we say things for selfish reasons.  Maybe we should be saying things but don’t because we don’t want to offend someone who might be able to refer us some future business.  Maybe we kiss up to popular members and jump on a popular bandwagon in hopes of showing others that we fit in.

There was an episode in Star Trek where the aliens from an advanced culture were able to pick up your thoughts.  No need for talking.  No hiding what you really thought.  Would this create bitter resentment amongst each other or would it speed up the process of learning and improving oneself?

Parents usually are very frank with their young children.  They tell them when they are good and when they are bad.  They have no problem telling them their honest opinions.  Their purpose is to try to teach their children and protect them from doing the wrong thing.  If the child is smart, they’ll listen and progress through life with fewer setbacks.  Of course, experience is the best teacher but avoiding major setbacks can get you to your goals a lot faster. 

When we sugar coat the truth for our sellers about their home, are we really helping them?  When we smell a strong offensive cat odor, do we ignore it because the seller loves their little kitty and if you offend kitty, you in effect offend them?   Or do we have the courage to come out and say that something needs to be done about the cat odor in order to get the most for their home?

 A little kid will flat out say that someone’s breath stinks of cigarettes or grandpa talks crazy after a few drinks.  They don’t do it to be mean.  They just tell it like they see it.  The truth might hurt at first but I bet things are done immediately to change the problems.  Is this not better than avoiding the truth and allowing the person to continue to unknowingly offend more people? 

The people who come out and speak their mind usually initially shock people.  It’s shocking because it is so rare.  I love it when someone speaks their mind.  I might not agree with them but at least I know where they stand. I can make a quick decision as to spend more time in the relationship or to quickly move on. 

Actually, I think people who don’t speak their mind are time wasters.  I’d rather have a client quickly tell me what’s on their mind than having to try to read between the lines and decipher their body language.   If they don’t want to continue the relationship, tell me why and let’s either fix it or move on. 

 Jim Carey had a movie named Liar, Liar.  I didn’t watch all of it but the premise was that he could do nothing but tell the truth when he spoke.  It made for some really funny scenes. It made me wonder what life would be like if everyone was like that.

Real estate is known for agents who really stretch the truth and puff up properties.  Many agents are perceived as nothing but used car salespeople who will say anything to close a deal.  I’m trying a different approach.  I’m trying to:

  • Be as open and innocent as a child because they have no fear and don’t know any better.
  • Be as wise and straight forward as an “old fart” who doesn’t really care what you think about them.
  • Be loving and courteous because it’s just the right thing to do.
  • Be humorous and fun because life is but a dream.  We might as well enjoy the ride.

I’m not there yet but every day is an opportunity to get a little better at it.

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This is a true story…

February 9th, 2007 by RYB

It is with considerable respect that Rich and I introduce you to SoundBite’s first guest writer. 

The following is a true story. Read it slowly and with care. SoundBite will offer no commentary on this article. It requires no commentary. This is the story of a real person with lessons learned the hardest way imaginable. The author now teaches, in hope that his story will save others the pain of learning the same lesson.

A Position of Trust

Ghetto wallI walked the 900 block of N. Belnord Avenue last summer.  It was my first and only time there.  Located in the abandoned core of Baltimore City, it’s both ghetto and waste land.  Most readers wouldn’t stand where I stood that morning.  I’m no longer afraid; I’ve been to hell and back.  I went to visit one of the foreclosed properties that led to my incarceration in a federal prison.  Most properties on the block have windows and doors covered by boards.  There’s graffiti on walls and artistic memorials honoring dead gang-members.  The place was a community once; a place where families thrived.  Now it’s a market-place for drug dealers.

The 900 block of N. Belnord Avenue is a place far removed from a life I once knew.  I was the owner of a title company, Liberty Title, with a house in the suburbs; another at a ski resort; another on the Chesapeake Bay.  I first learned of the investigation, my investigation, some time during the month of January, 2000.   There was an interview with an FBI agent on my car’s radio while I drove home from work.  The justice department was investigating reports of abuses in Baltimore’s real estate markets.  I didn’t know it then, but I had become the target of a major criminal probe involving federal prosecutors, a grand jury, HUD police, postal inspectors, a secret service agent, FBI agents and others.  What happened?

I once was the friend of a real estate broker who had a number of offices in and around Baltimore.  His name is unimportant; I’ll refer to him as Bill.   I did a great deal of business with Bill and many of the agents in his offices.  Bill had contrived a scheme that involved buying properties in the name of straw parties.  The straw parties were women who were paid to assume false identities and sign loan documents at closings.  Bill had enlisted the assistance of several mortgage brokers, and their processors, to fabricate credit, employment and banking histories for borrowers who didn’t exist.  Bill owned the properties that were purchased by the straw parties.  Some were bought and sold by Bill on the same day, most were not. All were sold at inflated prices substantiated by a single appraiser.  The properties were used by Bill as rental units; regular payments were made for awhile; eventually every loan was defaulted and every property foreclosed.   The company I owned did the closings.

The media recklessly portrayed property flipping as the reason for my criminal charges.  My attorney strongly advised against publicly disputing the claims.  I was, in fact, indicted for abusing the position of trust that accompanies a professional license.   The investigation revealed a number of serious problems with the business practices and the corporate culture at Liberty Title.  Most notably:

  • I had abused my notary privileges.  On a number of occasions, I allowed Bill to take lender packages for signatures.  Though he was a notary; I affixed my own notary seal to the documents.  The notary practices at Liberty were sloppy overall in regards to requiring proper identification and maintaining a notary log.
  • I allowed Bill, and other sellers, to pay buyers closing costs without obtaining the lender’s consent.  I did this by writing 2 checks to the seller who would sign the appropriate check and return it to me for deposit. 

These were my crimes; I will regret them for the rest of my life.

Ghetto wall philosophyFollowing a presentation that I recently gave to a group of attorneys, I was approached by a member of the audience and told sarcastically: You’re no Frank Abagnale!  That’s the point!  There’s nothing exciting or glorious about my story.  Movie rights aren’t being negotiated.  My greatest sin was cowardice, not greed.  Real estate fraud is accomplished in secrecy through a series of minor actions that sometimes seem justifiable, yet always veiled by deceit.   An occasional breach of judgment gave way to a pattern of disturbing behavior on my part.   My complacency became anticipated and expected.  My actions created an environment that did nothing to deter wrong doing.  Even though I knew that it was the right thing to do; the only thing to do; I failed to confront this man and use the word “No” only because he was an important and predictable source of business.  

Lessons learned:

  • Keep your private life private:  Relationship business is not about creating friendships.  A professional needs to appropriately distinguish between personal time and career activities.  The two are not the same.  By making your life an “open book”, you increase the odds that your personal qualities and vulnerabilities will be studied by those who are ruthless and pathetic.  Bill was aware of my two greatest weaknesses: Children with learning disabilities and father-son relationships.  He took advantage of both and manipulated a friendship.
  • Chose your clients selectively:  In his book, “The Brand You 50”, Tom Peters said it better than I can.  He wrote:  “So choose – and reject – clients with the utmost care.  Yes, you do have the power to choose … and to reject … That is … professionally … I am those whom I serve … That is, I am professionally defined by those with whom I do business … Yes … defined …It’s as obvious as the end of your nose … when we’re talking about who your 14 year old son hangs out with.  And it should be equally obvious when it comes to your client list … I could go on … and on … I’m who I do hang with.  And who I don’t hang with.  (And I fervently believe that bigness achieved by acquiring dreary clients is a losing proposition of the first order.)”
  • Say yes when the answer is yes; say no when the answer is no:  Patterns of improper behavior originate from singular, sometime innocent, acts.  In the context of a real estate transaction your actions are proper or improper.  Dispel any notion of a gray area between the polarities of right and wrong.  Your decisions as a real estate professional have lasting and serious consequences.

Take the time to anticipate the effects of your professional decisions.  There’s much more at stake than dollars and cents; it’s critical that you integrate moral and ethical principals into your decision making model.  You are unable to say that you didn’t understand, you can’t recall, you didn’t know.  The burden of accountability bears the weight of serious obligation and consequence.  Real estate fraud is not “victim-less” as so many would like to believe.  It’s easier not to think about it. 

I walked the 900 block of N. Belford Avenue knowing that I had contributed to the hopelessness and desperation of the place.  It hurt!  It hurt a lot!

Ed Rybczynski teaches nationally. His company, Rybczynski Consulting, LLC, teaches Title and Escow personel how to recognize fraudulent activity in the industry and how to develop a personal and professional business plan to protect themselves from it. Rybczynski Consulting, LLC can be contacted here.
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